Confirm when the room must be free
Ask about checkout and any luggage-storage arrangement. Don't assume the room remains available because your transport leaves later. If late checkout is important, confirm the price and availability in advance.
Pack shared equipment early enough that one missing item doesn't delay everyone.
Choose where the waiting time happens
If there is a gap before departure, decide whether the group will have a meal, use an agreed common area or make a short visit. Confirm permission to use facilities after checkout.
Avoid carrying luggage into an activity that cannot store it appropriately.
Protect the return journey
Keep the pickup time and location clear. An ambitious final excursion can make a calm overnight stay end in a rush. Add another stop only if its duration and access fit comfortably.
Put checkout, food and transport into your itinerary before adding entertainment. If the last morning is simply breakfast and a slow departure, it can still be a good part of the trip.
Rules, fees and opening hours change. Confirm anything that matters before you rely on it.